Privacy Policy — AccutechERP & SalesApp

1. Scope of Application

This policy applies to:

• AccutechERP Web ERP Platform (administrators, accountants, business managers)
• SalesApp Mobile Application (field sales personnel for order entry, attendance, etc.)

2. User Accounts

The information we collect is used for:

• ERP users and SalesApp users are created and managed solely by the company’s administrator.
• No public sign-up or registration is available in either platform.

3. Data We Collect

Depending on the platform and access level, we may collect the following data and store it in the company’s database.

A. AccutechERP (Web Platform)

• Company and user profile data (name, email, role, business entity info)
• Financial, sales, inventory, and billing records
• Usage logs for system activity and audit trail

B. SalesApp (Mobile Application)

• User ID, name, phone number (assigned by admin)
• Location data (precise/approximate) collected only during work-related activities such as:
  • Attendance marking
  • Geo-tagged order entries
  • Field visit validation
• Device info: model, OS version, IP (for app security and analytics)

4. Purpose of Data Collection

• Enable ERP functionality including accounting, inventory, order, and customer management.
• Allow salespersons to perform their job via SalesApp (mark attendance, log visits, create sale orders; save offline and sync to cloud).
• Secure and improve performance of both platforms.

5. Data Storage and Protection

• Every client (company) has a separate, isolated database.
• Data is encrypted during transmission (SSL/TLS).
• Secure server hosting with regular backups and firewall protection.

6. Location Data Usage (SalesApp only)

• Collected only when users are logged in and performing work tasks.
• Used for verifying presence during attendance or order tagging.
• Never collected in the background outside business use.
• Stored only if relevant to company operations.

7. Data Sharing Policy

• We do not sell or share data with external third parties.
• Data is accessible only to authorized users within your company and to AccutechERP support (on request and approval).

8. Third-Party Services

• We may use Google Maps, Firebase Analytics, or similar SDKs to enable features and monitor app usage.
• These services may collect anonymized technical data according to their own policies.

9. User Control and Rights

• All user data is created, modified, or deleted via Admin access.
• For any request regarding your data, please contact your company administrator.

10. Policy Updates

We may update this policy from time to time. The latest version will always be available on our website.

11. Contact Information